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Privacy Policy

Explanation

The protection of your personal data is of the utmost importance to Swingconnect. In this privacy statement I describe what measures are taken to guarantee the protection of your personal data in accordance with Belgian privacy legislation and the European General Data Protection Regulation (GDPR). With this explanation I wish to clearly inform you about how I take care of your data within our organization.
 

Swingconnect can always adjust its privacy statement. The last change happened in July, 2025.

 
Privacy statement

This “Privacy Statement” regulates the processing of your personal data by the controller:

Swingconnect
Charlotte Vitse — Vitsee
Leeuwerikenstraat 43
3001 Heverlee 
vitsee@outlook.com

KBO number BE0772.811.470

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Read the Privacy Statement carefully, as it contains essential information about how your personal data is processed. By providing your personal data on my website www.swingconnect.be, you declare that you have taken note of this Privacy Statement and you also expressly agree to it, as well as to the processing of the data itself.


This privacy statement applies to all the current and past visitors and users and applies to all pages of the website www.swingconnect.be. However, this privacy statement does not apply to pages of third-party websites that could be referred to or from which the websites are referred to and to which a different privacy statement may apply.

 

Article one – Personal data

Personal data that you provide to me:

  • Category 1: without registration: a large part of the information on the website is available without visitors having to provide personal data.

  • Category 2: to receive an email of upcoming events, I ask you to provide your email address;

  •  Category 3: To participate in certain activities, I ask you to register via a web form and to provide personal information: including email address, first name, last name, telephone number, some background information of your dancing journey, etc.
     

Article two – Purposes of processing
General purposes

Swingconnect will only use the personal data collected from you for the following purposes:

  •  Category 1: maintaining and improving the website and including personal data in anonymous statistics, from which the identity of specific persons or companies cannot be determined, with the legal basis for Swingconnect's legitimate interest in continuously improving its websites and services;

  • Category 2: sending direct marketing, newsletters and invitations, with your explicit prior consent as the legal basis;

  • Category 3: managing your registration for an activity, with the legal basis for the performance of a service you have requested, and also sending sporadic messages about aspects that are important to you as a participant in the activity (practical information, payment, etc.);
     

You are not obliged to disclose your personal data, but the provision of certain services becomes impossible if processing is refused.

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Direct marketing

The personal data can also be used for direct marketing, provided you have given additional explicit permission for this (“opt-in”).
 

If you are already included in our mailing list for receiving marketing material in paper and/or electronic form, Swingconnect may use your data to send marketing and other material relating to Swingconnect, its products and/or services. Swingconnect may use the information you provide to update documents kept by Swingconnect.

You can withdraw this consent at any time, without justification and free of charge, by sending an e-mail with a request to this effect to vitsee@outlook.com .

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Provision of personal data to third parties – processors

Swingconnect is under no circumstances liable for the use that third parties make of the personal data of the visitor/user. For example, the website may contain links to third-party websites or advertising messages from third-party advertisers through which personal data is collected. This collection and processing of data is not the responsibility of Swingconnect, but the responsibility of the relevant advertiser or manager of the website in question to which the visitor/user goes.
 

Swingconnect will not sell, rent, exchange, distribute or otherwise make your personal data commercially available to third parties. I may provide the information you provide to us to third parties if this is necessary for the implementation of the purposes described above.
 

For example, I use a third party (external service provider) for:

  • Taking care of the internet environment (web hosting, mail hosting, ..);

  • Providing IT infrastructure (including server, ...);

  • Taking care of the (financial) administration and social secretariat;

  • Providing (and distributing) newsletters and invitations.
     

I naturally make the necessary agreements with external service providers (processors) to ensure the security of your personal data.
 

Legal requirements

In rare cases, Swingconnect may have to disclose your personal data pursuant to a court order or to comply with other mandatory laws or regulations. Swingconnect will make reasonable efforts to inform you in advance, unless this is subject to legal restrictions.
 

Article three – Duration of processing

Swingconnect will store the above-mentioned data for the period that the profile or messages of the visitor/user are visible thereon until 3 months after deletion of the profile by the visitor/user, which is possible at any time.


The personal data are stored and processed for a period that is necessary in accordance with the purposes of the processing and in accordance with the contractual relationship between Swingconnect and yourself. For example, I do not store your data for longer than 2 years after you last requested our services or last use or termination of the collaboration, except for data for accounting purposes (7 years).

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Article four – Your rights

  • You have the right to inspect and copy the personal data relating to you.

  • You have the right to correction and addition if your data is incorrect or incomplete.

  • You have the right to erasure (deletion) of the personal data that I have received from you and that are no longer strictly necessary for the purposes for which they were processed. I reserve the right to determine whether your request is justified.

  • You have the right to restrict data processing: if you object to the processing of certain data, you can request that this processing be stopped.

  • You can also object to the way in which certain of your personal data is processed. For example, you have the right to object to the use of your personal data for direct marketing purposes.

  • You also have the right to have me transfer the data you provide to yourself or directly to another party on your behalf.

  • You can contact me at the address at the top of this privacy statement to exercise your rights, accompanied by a motivation for your question. 
     

I may ask you to identify yourself before I can respond to the aforementioned requests.

Finally, no category of persons is subject to any form of automated decision-making or profiling.
 

Article five – Security and Confidentiality

Under no circumstances can Swingconnect be held liable for any direct or indirect damage resulting from incorrect or unlawful use of the personal data by a third party.
 

Article six – Access by third parties

  • In order to process your personal data, I may grant access to your personal data to our guest teachers.

  • I guarantee a similar level of protection by making contractual obligations enforceable on these guest teachers and appointees, which are similar to this Privacy Statement.
     

Article seven – Complaints

If you have a complaint about the processing of your personal data or about the exercise of your rights, I ask you to contact me directly. You always have the right to file a complaint with the supervisory authority in the field of privacy protection:

Data Protection Authority (GBA)
Drukpersstraat 35
1000 Brussel
commission@privacycommission.be

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